Fall 2025 Great Plains Renaissance Festival 25th Anniversary!

Vendor Rules

The following are the vendor rules for the Spring & Fall 2026 Great Plains Renaissance Festival

Festival Dates for 2026

Spring 2026: April 18th and 19th, 2026

Fall 2026: September 26th and 27th, 2026

Setup and Teardown Information

  • Setup Times:
    1. On Friday, one day before the festival begins, you may set up anytime between Noon and 8 PM .
    2. On Saturday morning, day of the festival, you may setup starting at 7 PM and ending at 9 AM.
    3. No setup of vendors will be allowed after 9:00 AM on Saturday or Sunday on days of the festival.
    4. All vehicles must be off the festival grounds be 9:00 AM both Saturday and Sunday, and parked in the designated vendor parking area. Failure to comply will result in expulsion with no refund.
  • Teardown:
    1. Tear down will be allowed after the Festival closes at 6:00 PM on Sunday.
    2. Vehicles will be allowed on site, as soon as possible, after the last huzzah at the front gate is over, and patrons have left this area.
    3. Each vendor will be responsible for the cleanup of their own assigned space – Failure to cleanup will result in a $100 cleanup fee, and possible ban for further shows.

Vendor Rules

Welcome to the Spring 2026 Great Plains Renaissance Festival. Thank you for helping us to Keep the Renaissance in Wichita. We will do our very best to provide you the type of customer service that you deserve, it is our goal to make the Great Plains Renaissance Festival the best possible experience for you that we possibly can. We hope you will choose to join us. Festival hours are 10 AM to 6 PM on Saturday and Sunday

Following are the Vendor Rules for the Spring 2026 Great Plains Renaissance Festival:

  1. The deadline for vendor applications (without a late fee) is March 15th, 2026. There is a $15.00 late fee for applications post marked after March 15th, 2026, provided space is available. Get yours in early for the best chance to be part of the action.
  2. Vendor spaces must be manned and open for business at all times during the festival hours.
  3. There are no rain dates and no refund will be granted in the event of inclement weather.
  4. THIS IS A JURIED SHOW. Vendors will be selected based upon quality, appropriateness, uniqueness, and presentation. It does not hurt to get your application in early either. The jury process will begin one month before the faire, and continue until two weeks before the faire. Acceptance letters will be emailed out as soon as possible. Getting your application in early will increase your chances of acceptance, but is not a guarantee.
  5. You may be asked to limit or eliminate certain wares in order to be accepted. If you are not accepted we will refund your payment and the reason for denial. If your application is rejected, you may resubmit. All decisions of our vendor committee are final. If you have any questions regarding this rule, please ask.
  6. All vendors must be dressed in Renaissance or Medieval costume. You are more than just a vendor, you are a part of The Great Plains Renaissance Festival show. Any attempt at a Renaissance or Medieval costume is acceptable.
  7. All vendors are required to obey the rules of Sedgwick County Park as well as the State of Kansas.
  8. No weapon sales to minors, PERIOD. Violation of this rule will lead to expulsion from the festival, surrender of merchant fees and banishment from all future Great Plains Renaissance Festivals as well as possible legal actions. No firearm sales will be allowed on site.
  9. All weapons must be sheathed or boxed and peace tied at all times.
  10. No drug paraphernalia shall be sold or kept by vendors on site. Controlled substances are strictly forbidden per State and County Laws. Please help us adhere to the law. Vendors in violation of this rule will be shut down and removed from the festival grounds, as well as possible legal actions. No refunds will be given.
  11. No pets or livestock may be sold at The Great Plains Renaissance Festival.
  12. Vendors or performers will not consume alcoholic beverages during festival hours.
  13. Beverages will not be allowed for sale by any vendor. We will shut down any vendor violating this rule. No refunds will be granted, no exceptions.
  14. All federal, state, and local laws governing retail sales tax must be followed. You must understand the rules and regulations and comply. All vendors are responsible for their own taxes, licenses, and permits. (Sales tax is currently 7.3%) Sales are strictly between the vendor and patron only.
  15. Merchants may stay overnight in their tents. We do not currently have a separate camping area available. Be courteous to your neighbors. Site is primitive with no showers available. No fires will be permitted.
  16. We will have limited security overnight on Friday before the faire. Safeguard your wares accordingly. Leaving wares unattended overnight is at your own risk.
  17. No pets allowed except for trained animals helping special needs patrons and vendors.
  18. Management must approve all literature, flyers, printed material, and/or handouts before distribution on festival grounds. Submissions must be made no later than one month from faire dates.
  19. Do not cut or damage perimeter fence. You will be held liable for damages.
  20. Vendors are responsible for removing all trash and boxes from their assigned vendor space area. Failure to cleanup will result in a $100 cleanup fee, and possible ban for further shows.
  21. Vendors will be pre-assigned spaces. We will do our best to make sure everyone has a good spot. Please cooperate with our staff. All decisions of the merchant coordinator will be final.
  22. Vendors may not take more space than they signed up for. Your entire setup, including ropes, awnings, eaves, and signage must fit within the space you purchased. If not, you will be charged the difference plus a late registration fee. Additionally, you may be moved to an overflow location as to not disrupt other vendor spaces.